These Booking Conditions, together with our Privacy Policy and where your holiday is booked, our Website Terms of Use, together with any other written information we brought to your attention before we confirmed your booking, form the basis of your contract with Selective Asia Limited, with company number 06318621 and registered address of Citibase Building, 95 Ditchling Rd, Brighton, BN1 4ST United Kingdom (“we”, “us”, “our”). Please read them carefully as they set out our respective rights and obligations. In these Booking Conditions references to "you" and "your" include the first named person on the booking and all persons on whose behalf a booking is made or any other person to whom a booking is added or transferred.
1. he/she has read these Booking Conditions and has the authority to and does agree to be bound by them;
2. he/she consents to our use of personal data in accordance with our Privacy Policy and is authorised on behalf of all persons named on the booking to disclose their personal details to us, including where applicable special categories of data (such as information on health conditions or disabilities and dietary requirements).
3. he/she is over 18 years of age and where placing an order for services with age restrictions declares that he/she and all members of the party are of the appropriate age to purchase those services;
4. he/she accepts financial responsibility for payment of the booking on behalf of all persons detailed on the booking.
You are aware that cancellations or amendments to bookings may be subject to additional charges.
You check carefully all the paperwork provided and read the Selective Asia booking conditions.
You visit www.travelaware.campaign.gov.uk for up-to-date travel advice.
You have the necessary entry visas for all the countries you are visiting.
You hold a valid passport with at least 6 months validity still remaining beyond the duration of your holiday.
You have received professional medical advice and any necessary vaccinations.
Reconfirming your flights: Most airlines advise us that it is no longer necessary to reconfirm flights, however we recommend that you check your flight status within 24 hours of each departure. This should be done directly with the airline on their website.
You have your Selective Asia travel pack all all travel documents with you.
You check in for your flights at least 3 hours prior to departure
You meet your Selective Asia guide or representative as arranged.
You have the holiday of a lifetime!
When you request to a book a holiday with us, we require a deposit which secures your reservation with us. This deposit does not guarantee the availability of the travel arrangements that make up your holiday, once all services have been confirmed and in the case of flights, all airline tickets have been issued, we will then send you your booking confirmation. A binding contract will come into existence between you and us as soon as we have sent you this booking confirmation that will confirm the details of your booking. If your confirmed arrangements include an ATOL protected flight, we will also issue you with an ATOL Certificate. Upon receipt, if you believe that any details on the ATOL Certificate or booking confirmation or any other document are wrong you must advise us immediately as changes cannot be made later and it may harm your rights if we are not notified of any inaccuracies in any document within ten days of our sending it out (five days for tickets).
It is your responsibility to check all the details listed on your quote documents carefully before confirming your booking. It is essential that you advise us of any errors immediately. In certain circumstances there can be a charge for amending any errors (i.e. an incorrectly spelt name on an issued airline ticket).
To make a booking:
To confirm a booking, we will require a deposit of 10% to reserve your chosen hotel rooms, book the best guides and make all operational arrangements.
On occasion, there are also additional pre-payments required to secure certain hotels, cruises, flights, or other services where advance payment is mandatory. These will be clearly communicated to you at the time of booking.
Many international flight tickets require full payment immediately or soon after you make a booking so that tickets can be issued.
The full balance payment will be due at least 60 days before departure. If you are making the booking within 60 days of departure, the full balance will typically be required within 2-3 days of the deposit payment once all services have been confirmed.
Full payment deadlines are set to protect your booking as airlines and operators are within their rights to raise prices and in some instances cancel bookings. If the balance due date is not met, your travel arrangements may be cancelled and you may forfeit your deposit. It is therefore to your advantage to finalise payment as soon as possible. (Please note: these payment terms are liable to change - your consultant will advise you at the time of booking).
UK Payments
Our preferred payment method is BACS (please find account details below) as this helps us keep our costs low and pass these savings onto our clients. You can, however, also pay by debit card and credit card by payment link which can be emailed to you on request.
We do not accept cheques. Some international cards and corporate cards will incur a fee.
Various International Payment Options:
Whilst we are a UK based company we have various streamlined and cost effective banking solutions for our many international clients.
USD Payments (for bookings priced in USD $ only)
We have banking facilities in the US and can therefore offer you the option of paying by local bank transfer in US $. In most instances this will save you money as there are no card fees applied.
Euros (€) and AUD ($) bank transfers (for bookings priced in GBP £)
We also have banking facilities in Europe & Australia and can therefore offer you the option of paying by local bank transfer in Euro (€) and AUD ($).
For Euro and AUD payments (for amounts in £ sterling), we can usually provide a better exchange rate than most card providers and banks are offering and you will be provided with an exchange rate which will be valid for a 24 hour period only.
We do not accept international cheques, some international cards and corporate cards will incur a fee.
All other international payments (for bookings priced in GBP £)
We accept international bank transfers however it is essential you cover all bank charges. Our UK account details IBAN and Swift details can be found above (acc: 33541592)
We endeavour to ensure that all the information and prices on our website are accurate, however occasionally changes and errors occur and we reserve the right to correct errors in the prices of confirmed holidays and other details in such circumstances. We also reserve the right to amend the price of unsold holidays at any time so you must check the current price and all other details relating to the arrangements that you wish to book before you make your booking. Once your holiday with us has been confirmed, the price is guaranteed and will not change unless there has been an error in the price of your holiday.
While we cannot arrange travel insurance for you, adequate travel insurance is a condition of your contract with us. You must be satisfied that your insurance fully covers all your personal requirements including pre-existing medical conditions, cancellation charges, medical expenses and repatriation in the event of accident or illness. If you choose to travel without adequate insurance cover, we will not be liable for any losses howsoever arising, in respect of which insurance cover would otherwise have been available.
These Booking Conditions and any agreement to which they apply are governed in all respects by English law. We both agree that any dispute, claim or other matter which arises between us out of or in connection with your contract or booking will be dealt with by the Courts of England and Wales only. You may however, choose the law and jurisdiction of Scotland or Northern Ireland if you live in those places and if you wish to do so.
If you choose to return home early, we cannot refund the cost of any travel arrangements you have not used. If you cut short your holiday and return home early in circumstances where you have no reasonable cause for complaint about the standard of accommodation and services provided, we will not offer you any refund for that part of your holiday not completed, or be liable for any associated costs you may incur. Depending on the circumstances, your travel insurance may offer cover for curtailment and we suggest that any claim is made directly with them.
Date, destination & passenger flexibility – up to 60 days before departure
Having booked, if you subsequently need to postpone your planned holiday you have complete freedom to reschedule your trip to another date in the following 18 months (subject to availability). We will pass on no costs of our own for making these changes, however any operational and booking surcharges (such as seasonal differences) , or reductions in cost, will be passed on. If you have committed to any additional pre-payments, these may be non-refundable and/or non-exchangeable.*
*Flights – Very Important: once issued, flight tickets are extremely inflexible. Name changes are not allowed; and date and route changes will often only be allowed for a charge if at all. We have many years’ experience in arranging both long-haul and intra-Asia flights, and will be extremely happy to discuss making more flexible flight arrangements with you.
Once within 60 days of your departure, changes to your booking can become more complex and/or expensive as we are committed to paying full balances to hotels, guides and suppliers on your behalf ahead of your arrival. However, we will do all we can to assist in the event that you did need to postpone.
Important to note: If you wish to change any part of your booking after our confirmation invoice has been issued, you must inform us in writing as soon as possible. This should be done by the first named person on the booking. Whilst we will do our best to assist, we cannot guarantee that we will be able to meet your requested change. You should be aware that these costs could increase the closer to the departure date that changes are made and you should contact us as soon as possible. Where we are unable to assist you and you do not wish to proceed with the original booking we will treat this as a cancellation by you. A cancellation fee may be payable in accordance with clause 7.
Bookings made prior to 28th February 2020 and postponed within 60 days of departure due to Covid-19: If you had previously paid in full and have postponed your holiday due to COVID-19, please remain aware that the time-scale of cancellation terms set out below remains at the same stage as your original booking dates. At the point that you are closer to your new travel dates than you were at the time of postponement on your original dates, then standard cancellation conditions will resume (e.g: if your booking is 60% non-refundable at the time of your postponement, your new booking remains 60% non-refundable until 60 days before departure, based on terms for bookings made on/after 28th February – please see below.
If you or any member of your party is prevented from travelling, that person(s) may transfer their place to someone else, subject to the following conditions:
that person is introduced by you and satisfies all the conditions applicable to the holiday;
we are notified not less than 7 days before departure;
you pay any outstanding balance payment, as well as any additional fees, charges or other costs arising from the transfer; and
the transferee agrees to these booking conditions and all other terms of the contract between us.
You and the transferee remain jointly and severally liable for payment of all sums. If you are unable to find a replacement, cancellation charges as set out in clause 7 will apply in order to cover our estimated costs. Otherwise, no refunds will be given for passengers not travelling or for unused services.
Important Note: It is the policy of all scheduled airlines that there can be no changes to the name on a flight ticket can be made once they have been issued. If you wish to amend the information on your flight ticket or transfer this ticket to another person, this will most likely lead to a ticket being invalid and will incur a cancellation charge of 100% of the ticket(s) value.
If you or any other member of your party decides to cancel your confirmed booking you must notify us in writing. Your notice of cancellation will only take effect when it is received by email by us and will be effective from the date on which we receive it.
Should one or more members of a party cancel, it may increase the per person holiday price of those still travelling and you will be liable to pay this increase.
Flights: once issued, the value of your flight tickets including the airport tax and any passenger service charges are 100% non-refundable. This includes domestic/international flights used within your holiday itinerary (and included in main holiday cost), the value of these cancellations will be in addition to the cancellation charges set out below.
Your land arrangements (hotels, transfers, tours, guides, etc). Since we incur costs in cancelling your arrangements, you will have to pay the cancellation charges as follows:
Some hotels, cruises and services are not covered by the following standard terms and will be listed clearly in the Exceptional Cancellation Conditions section of your itinerary document.
Standard travel dates (see also peak season dates below):
More than 60 days
Deposit only (including any additional deposit payments made)
*Between 59 - 31 days
60% of holiday cost
30 days or less
*100% of holiday cost
*Any services, cruises or resorts booked in the Maldives are 100% non-refundable within a period of 40 days or less before your holiday start date. Other cancellation condition periods remain the same.
Peak Season Travel Dates:
15th December – 15th January: If your holiday falls partially over peak season dates, only the elements of your holiday (including the entirety of any hotel stay at either end of the date range) that fall within these peak dates will be subject to the peak season cancellation conditions.
Period before departure in which you notify us:
More than 60 days
Deposit only (including any additional deposit payments made)
60 days or less
100% of holiday cost
For travel during all dates:
Please note that amendment charges are not refundable in any circumstances.
Important Note: Certain arrangements may not be amended after they have been confirmed and any alteration or cancellation could incur a cancellation charge of up to 100% of that part of the arrangements in addition to the charge above.
We hope that it goes without saying, we will always try to improve on these terms by liaising directly with all hotels and 3rd party service providers in the event of you needing to cancel.
Your travel insurance policy’s cancellation cover should cover these losses in the event of illness and/or injury, to you or an immediate family member.
You have the right to cancel your confirmed holiday before departure without paying a cancellation charge in the event of “unavoidable and extraordinary circumstances” occurring at your holiday destination or its immediate vicinity and significantly affecting the performance of the holiday or significantly affecting the transport arrangements to the destination. In these circumstances, we shall provide you with a full refund of the monies you have paid but we will not be liable to pay you any additional compensation. For the purposes of this clause, “unavoidable and extraordinary circumstances” means warfare, acts of terrorism, significant risks to human health such as the outbreak of serious disease at the travel destination or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the travel destination. Please note that your right to cancel in these circumstances will only apply where the Foreign, Commonwealth and Development Office (FCDO). advises against travel to your destination or its immediate vicinity and our obligation to you will depend on whether your departure is classed as ‘imminent travel’ or ‘beyond imminent travel’, for further details on this please see below.
Foreign, Commonwealth and Development Office (FCDO): In such circumstances where the FCDO advise against travel to your destination(s) and your departure is imminent (there is no clarification or definition of the term 'imminent travel' provided by the European Travel Regulations 2018, however we would typically consider it to be a period of between 7-14 days depending on the specifics of the event and the advice being given), you may cancel your travel arrangements and accept a full refund of monies from us, or you may defer your trip start date or transfer to a different destination. If you are due to depart outside the 7-14 days (depending on the circumstances) this is not imminent travel and our obligations to you differ. You can choose to delay the date of your holiday, transfer to a different destination or choose to wait until such a time that your travel becomes imminent. In these circumstances we will review FCDO advice for your destination and notify you within 14 days before your trip start date and if the FCDO advice hasn’t changed and you wish to cancel, we will offer you a full refund of all monies paid. However, if you’re due to depart outside the 14 day period and you wish to cancel due to your disinclination to travel, our normal cancellation fees will apply and you will be liable to pay these. If you fail to pay the balance by the due date we shall retain your deposit.
This clause 8 outlines the rights you have if you wish to cancel your booking. Please note that there is no automatic statutory right of cancellation under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 (Directive 2011/EU)
As we plan your holiday arrangements many months in advance we may occasionally have to make changes or cancel your booking and we reserve the right to do so at any time.
Changes: If we make a minor change to your holiday, we will make reasonable efforts to inform you or your travel agent as soon as reasonably possible if there is time before your departure but we will have no liability to you. Examples of minor changes include alteration of your outward/return flights by less than 12 hours, changes to aircraft type, change of accommodation to another of the same or higher standard and/or changes of carriers. Please note that carriers such as airlines specified on your booking are subject to change.
Occasionally we may have to make a significant change to your confirmed arrangements. Examples of “significant changes” include the following, when made before departure:
(a) A change of accommodation area for the whole or a significant part of your time away.
(b) A change of accommodation to that of a lower standard or classification for the whole or a significant part of your time away.
(c) A change of outward departure time or overall length of your arrangements by more than 12 hours.
(d) A significant change to your itinerary, missing out one or more destination entirely.
Cancellation: We will not cancel your travel arrangements once they have been confirmed except for reasons of force majeure or failure by you to pay the final balance.
If we have to make a significant change or cancel, we will tell you as soon as possible and if there is time to do so before departure, we will offer you the choice of:
i (for significant changes) accepting the changed arrangements; or
ii having a refund of all monies paid; or
iii if available and where we offer one, accepting an offer of an alternative holiday (we will refund any price difference if the alternative is of a lower value).
You must notify us of your choice within 7 days of our offer. If we do not hear from you within 7 days, we will contact you again to request notification of your choice. If you fail to respond again, we will assume that you have chosen to accept the change or alternative booking arrangements.
Compensation
In addition to a full refund of all monies paid by you, we will pay you compensation as detailed below, in the following circumstances:
(a) If, where we make a significant change, you do not accept the changed arrangements and cancel your booking;
(b) If we cancel your booking and no alternative arrangements are available and/or we do not offer one.
The compensation that we offer does not exclude you from claiming more if you are entitled to do so.
Period before departure in which we notify you
Amount you will receive from us*
More than 62 days
Nil
Between 61 and 42 days before departure
£10
Between 41 and 28 days before departure
£20
Between 27 and 14 day before departure
£30
Less than 14 days before departure
£40
*IMPORTANT NOTE: We will not pay you compensation in the following circumstances:
(a) where we make a minor change;
(b) where we make a significant change or cancel your arrangements more than 70 days before departure;
(c) where we make a significant change and you accept those changed arrangements or you accept an offer of alternative travel arrangements;
(d) where we have to cancel your arrangements as a result of your failure to make full payment on time;
(e) where the change or cancellation by us arises out of alterations to the confirmed booking requested by you;
(f) where we are forced to cancel or change your arrangements due to Force Majeure (see clause 10).
If we become unable to provide a significant proportion of the arrangements that you have booked with us after you have departed, we will, if possible, make alternative arrangements for you at no extra charge and where those alternative arrangements are of a lower standard, provide you with an appropriate price reduction.
Except where otherwise expressly stated in these Booking Conditions we will not be liable or pay you compensation if our contractual obligations to you are affected by “Force Majeure”. For the purposes of these Booking Conditions, Force Majeure means any event beyond our or our supplier’s control, the consequences of which could not have been avoided even if all reasonable measures had been taken. Examples include warfare and acts of terrorism (and threat thereof), civil strife, significant risks to human health such as the outbreak of serious disease at the travel destination or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the travel destination or remain at the travel destination, the act of any government or other national or local authority including port or river authorities, industrial dispute, labour strikes, lock closure, natural or nuclear disaster, fire, chemical or biological disaster, unavoidable technical problems with transport and all similar events outside our or the supplier(s) concerned’s control.
Brexit implications: please note that certain travel arrangements may be affected as a result of the United Kingdom’s decision to leave the European Union. This could include an unavailability of certain flight routes, access to certain ports and airports and changes to the visa requirements of British citizens travelling to, within or through the EU. Please rest assured that this is something we will continue to monitor and will advise our customers as soon as possible if we become aware of any confirmed bookings that will be affected. However, since this is something which is completely unprecedented and outside our control, we would treat any such changes as Force Majeure, and whilst we will endeavour to provide suitable alternative arrangements or refunds where possible, we will not be liable to pay you any compensation.
Any special requests must be advised to us at the time of booking e.g. diet, room location, a particular facility at a hotel etc. Whilst every effort will be made by us to try and arrange your reasonable special requests, we cannot guarantee that they will be fulfilled. The fact that a special request has been noted on your confirmation invoice or any other documentation or that it has been passed on to the supplier is not confirmation that the request will be met. Failure to meet any special request will not be a breach of contract on our part unless the request has been specifically confirmed by us. We do not accept bookings that are conditional upon any special request being met.
We are not a specialist disabled holiday company, but we will do our utmost to cater for any special requirements you may have. If you or any member of your party has any medical problem or disability which may affect your booking, please provide us with full details before you make your booking so that we can try to advise you as to the suitability of your chosen arrangements. We may require you to produce a doctor’s certificate certifying that you are fit to participate. Acting reasonably, if we are unable to properly accommodate the needs of the person(s) concerned, we will not confirm your booking or if you did not give us full details at the time of booking, we will cancel it and impose applicable cancellation charges when we become aware of these details.
We make every effort to ensure that your holiday arrangements run smoothly but if you do have a problem during your holiday, please inform the relevant supplier (e.g. your hotelier, local operations manager or tour guide) immediately who will endeavour to put things right. If your complaint is not resolved locally, please contact us by email at [email protected]
If the problem cannot be resolved and you wish to complain further, you must send formal written notice of your complaint to us at our office, ideally within 28 days of the end of your stay, giving your booking reference and all other relevant information. Please keep your letter concise and to the point. This will assist us to quickly identify your concerns and speed up our response to you. Failure to follow the procedure set out in this clause may affect ours and the applicable supplier’s ability to investigate your complaint, and will affect your rights under this contract.
You can access the European Commission Online Dispute Resolution (ODR) platform at www.ec.europa.eu/consumers/odr/. This ODR platform is a means of registering your complaint with us; it will not determine how your complaint should be resolved.
You must strictly comply with all laws and regulations of all the countries visited on your trip, and comply with all reasonable instructions of the guide relating to the safety and organisation of your trip. By way of example, many countries have different laws and regulations regarding photography, e-cigarettes, medication and drone usage. All our customers are expected to conduct themselves in an orderly and acceptable manner and not to disrupt the enjoyment of others. If in our opinion or in the opinion of any hotel manager, guide or tour manager or any other person in authority, your behaviour or that of any member of your party is causing or is likely to cause distress, danger or annoyance to any other customers or any third party, or damage to property, or to cause a delay or diversion to transportation, we reserve the right to terminate your booking with us immediately.
In the event of such termination our liability to you and/or your party will cease and you and/or your party will be required to leave your accommodation or other arrangements immediately. We will have no further obligations to you and/or your party. No refunds for lost accommodation or any other aspects of your package will be made and we will not pay any expenses or costs incurred as a result of termination. You and/or your party may also be required to pay for loss and/or damage caused by your actions and we will hold you and each member of your party jointly and individually liable for any damage or losses caused by you or any member of your party. Full payment for any such damage or losses must be paid directly to the hotel manager or other supplier prior to departure. If you fail to make payment, you will be responsible for meeting any claims (including legal costs) subsequently made against us as a result of your actions together with all costs we incur in pursuing any claim against you.
We cannot be held responsible for the actions or behaviour of other guests or individuals who have no connection with your booking arrangements or with us.
(1) We will accept responsibility for the arrangements we agree to provide or arrange for you as an “organiser” under the Package Travel and Linked Travel Arrangements Regulations 2018, as set out below and as such, we are responsible for the proper provision of all travel services included in your package, as set out in your confirmation invoice. Subject to these Booking Conditions, if we or our suppliers negligently perform or arrange those services and we don’t remedy or resolve your complaint within a reasonable period of time, and this has affected the enjoyment of your package holiday you may be entitled to an appropriate price reduction or compensation or both. You must inform us without undue delay of any failure to perform or improper performance of the travel services included in this package. The level of any such price reduction or compensation will be calculated taking into consideration all relevant factors such as but not limited to: following the complaints procedure as described in these Booking Conditions and the extent to which ours or our employees’ or suppliers’ negligence affected the overall enjoyment of your holiday. Please note that it is your responsibility to show that we or our supplier(s) have been negligent if you wish to make a claim against us.
(2) We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from:
(a) the acts and/or omissions of the person affected; or
(b) the acts and/or omissions of a third party unconnected with the provision of the services contracted for and which were unforeseeable or unavoidable; or
(c) Force Majeure (as defined in clause 10).
(3) We limit the amount of compensation we may have to pay you if we are found liable under this clause:
(a) loss of and/or damage to any luggage or personal possessions and money: the maximum amount we will have to pay you in respect of these claims is an amount equivalent to the excess on your insurance policy which applies to this type of loss per person in total because you are required to have adequate insurance in place to cover any losses of this kind.
(b) Claims not falling under (a) above and which don’t involve injury, illness or death: the maximum amount we will have to pay you in respect of these claims is up to three times the price paid by or on behalf of the person(s) affected in total. This maximum amount will only be payable where everything has gone wrong and you or your party has not received any benefit at all from your booking.
(c) Claims in respect of international travel by air, sea and rail, or any stay in a hotel:
i) The extent of our liability will in all cases be limited as if we were carriers under the appropriate Conventions, which include The Warsaw/Montreal Convention (international travel by air); The Athens Convention (with respect to sea travel); The Berne/Cotif Convention (with respect to rail travel) and The Paris Convention (with respect to hotel arrangements). You can ask for copies of these Conventions from our offices. Please contact us. In addition, you agree that the operating carrier or transport company's own 'Conditions of Carriage' will apply to you on that journey. When arranging transportation for you, we rely on the terms and conditions contained within these international conventions and those 'Conditions of Carriage'. You acknowledge that all of the terms and conditions contained in those 'Conditions of Carriage' form part of your contract with us, as well as with the transport company and that those 'Conditions of Carriage' shall be deemed to be included by reference into this contract.
ii) In any circumstances in which a carrier is liable to you by virtue of EC 261/2004 (denied boarding and flight disruption), any liability we may have to you under our contract with you, arising out of the same facts, is limited to the remedies provided under the Regulation as if (for this purpose only) we were a carrier.
iii) When making any payment, we are entitled to deduct any money which you have received or are entitled to receive from the transport provider or hotelier for the complaint or claim in question.
(4) It is a condition of our acceptance of liability under this clause that you notify any claim to us and our supplier(s) strictly in accordance with the complaints procedure set out in these conditions.
(5) Where any payment is made, the person(s) receiving it (and their parent or guardian if under 18 years) must also assign to us or our insurers any rights they may have to pursue any third party and must provide ourselves and our insurers with all assistance we may reasonably require.
(6) Please note, we cannot accept any liability for any damage, loss or expense or other sum(s) of any description:
(a) which on the basis of the information given to us by you concerning your booking prior to our accepting it, we could not have foreseen you would suffer or incur if we breached our contract with you;
(b) relate to any business;
(c) indirect or consequential loss of any kind.
(7) We will not accept responsibility for services or facilities which do not form part of our agreement or where they are not specified in your booking. For example any excursion you book whilst away, or any service or facility which your hotel or any other supplier agrees to provide for you.
(8) Where it is impossible for you to return to your departure point as per the agreed return date of your package, due to “unavoidable and extraordinary circumstances”, we shall provide you with any necessary accommodation (where possible, of a comparable standard) for a period not exceeding three nights per person. Please note that the 3 night cap does not apply to persons with reduced mobility, pregnant women or unaccompanied minors, nor to persons needing specific medical assistance, provided we have been notified of these particular needs at least 48 hours before the start of your holiday. For the purposes of this clause, “unavoidable and extraordinary circumstances” mean warfare, acts of terrorism, significant risks to human health such as the outbreak of serious disease at the travel destination or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely back to your departure point.
Excursions or other tours that you may choose to book or pay for whilst you are on holiday are not part of your contracted arrangements with us. For any excursion or other tour that you book, your contract will be with the operator of the excursion or tour and not with us. We are not responsible for the provision of the excursion or tour or for anything that happens during the course of its provision by the operator.
We provide financial security for flight-inclusive packages and ATOL protected flights by way of our Air Travel Organiser’s Licence number 9203, issued by the Civil Aviation Authority, Gatwick Airport South, West Sussex, RH6 0YR, UK, telephone 0333 103 6350, email: [email protected]. If you live in the United Kingdom and you are booking any flights or flight-inclusive packages, you will be protected by our ATOL licence. Many of our flight-inclusive packages are protected by our ATOL licence, however this protection does not apply to all holidays and/or travel services listed on this website. Please contact us to confirm what protection may apply to your booking.
When you buy an ATOL protected product from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong. For further information, visit the ATOL website at www.atol.org.uk. The price of our flight inclusive arrangements includes the amount of £2.50 per person as part of the ATOL Protection Contribution (APC) we pay to the CAA. This charge is included in our advertised prices. Not all holiday or travel services offered and sold by us will be protected by the ATOL Scheme. ATOL protection extends primarily to customers who book and pay in the United Kingdom and European Economic Area (EEA).
We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL Scheme (or your credit card issuer where applicable).
If we, or the suppliers identified on your ATOL certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.
Scheduled Airline Failure Insurance (SAF)
Schedule Airline Failure insurance protects many of our clients in the event of an airline going out of business. Selective Asia offers this cover free of charge through our corporate policy. The cover applies to any scheduled airline flight ticket (i.e not low-cost operators such as Air Asia) that originates in the UK and is protected under our ATOL license which will be clearly marked on your invoice. The insurance becomes valid only once a ticket has been paid in full and issued . This is not a travel insurance policy.
It is your responsibility to check and fulfill the passport, visa, health and immigration requirements applicable to your itinerary. We can only provide general information about this. You must check requirements for your own specific circumstances with the relevant Embassies and/or Consulates and your own doctor as applicable. Requirements do change and you must check the up to date position in good time before departure.
Most countries now require passports to be valid for at least 6 months after your return date. If your passport is in its final year, you should check with the Embassy of the country you are visiting. For further information contact the Passport Office or call them on 0870 5210410.
Up to date travel advice can be obtained from the Foreign, Commonwealth and Development Office (FCDO).
Non British passport holders, including other EU nationals, should obtain up to date advice on passport and visa requirements from the Embassy, High Commission or Consulate of your destination or country(ies) through which you are travelling.
We do not accept any responsibility if you cannot travel, or incur any other loss because you have not complied with any passport, visa, immigration requirements or health formalities. You agree to reimburse us in relation to any fines or other losses which we incur as a result of your failure to comply with any passport, visa, immigration requirements or health formalities.
Many of the services which make up your holiday are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions which will form part of your contract with us. Some of these terms and conditions may limit or exclude the supplier’s liability to you, usually in accordance with applicable International Conventions. Copies of the relevant parts of these terms and conditions are available on request from us or the supplier concerned.
At the time of booking some of our partner providers, such as airlines, operators & hotels, may require us to provide your personal contact details in order to confirm the booking. We keep the sharing of this information to an absolute minimum and it is never shared for marketing purposes.
If, whilst you are on holiday, you find yourself in difficulty for any reason, we will offer you such prompt assistance as is appropriate in circumstances. In particular, we will provide you with appropriate information on health services, local authorities and consular assistance, and assistance with distance communications and finding alternative travel arrangements. Where you require assistance which is not owing to any failure by us, our employees or sub-contractors, we will not be liable for the costs of any alternative travel arrangements or other such assistance you require. Any supplier, airline or other transport supplier may however pay for or provide refreshments and/or appropriate accommodation and you should make a claim directly to them. Subject to the other terms of these Booking Conditions, we will not be liable for any costs, fees or charges you incur in the above circumstances, if you fail to obtain our prior authorisation before making your own travel arrangements. Furthermore, we reserve the right to charge you a fee for our assistance in the event that the difficulty is caused intentionally by you or a member of your party, or otherwise though your or your party’s negligence.
If you or any member of your party misses your flight or other transport arrangement, it is cancelled or you are subject to a delay of over 3 hours for any reason, you must contact us and the airline or other transport supplier concerned immediately.
Under EU Law, you have rights in some circumstances to refunds and/or compensation from the airline in cases of denied boarding, cancellation or delay to flights. Full details of these rights will be publicised at EU airports and will also be available from airlines. If the airline does not comply with these rules you should complain to the Civil Aviation Authority at www.caa.co.uk/passengers. Reimbursement in such cases is the responsibility of the airline and will not automatically entitle you to a refund of your holiday price from us. If, for any reason, you do not claim against the airline and make a claim for compensation from us, you must, at the time of payment of any compensation to you, make a complete assignment to us of the rights you have against the airline in relation to the claim that gives rise to that compensation payment. A delay or cancellation to your flight does not automatically entitle you to cancel any other arrangements even where those arrangements have been made in conjunction with your flight.
We cannot accept liability for any delay which is due to any of the reasons set out in clause 10 of these Booking Conditions (which includes the behaviour of any passenger(s) on any flight who, for example, fails to check in or board on time).
The carrier(s), flight timings and types of aircraft detailed on your confirmation invoice are for guidance only and are subject to alteration and confirmation. We shall inform you of the identity of the actual carrier(s) as soon as we become aware of it. The latest flight timings will be shown on your tickets which will be despatched to you approximately two weeks before departure. You should check your tickets very carefully immediately on receipt to ensure you have the correct flight times. If flight times change after tickets have been dispatched we will contact you as soon as we can to let you know.
Please note the existence of a “Community list” which details air carriers that are subject to an operating ban within the EU Community (available for inspection at https://ec.europa.eu/transport/modes/air/safety/air-ban_en).
The information contained on our website is our responsibility, as your tour operator. It is not issued on behalf of, and does not commit the airlines mentioned herein or any airline whose services are used in the course of your travel arrangements.
A number of Governments are introducing new requirements for air carriers to provide personal information about all travellers on their aircraft to the Authorities before the aircraft leaves the UK. The data will be collected either at the airport when you check in or in some circumstances when, or after you make your booking. Accordingly, you are advised to allow extra time to check in for your flight. Where we collect this data, we will treat it in accordance with our privacy policy.
You are responsible for making yourself aware of Foreign, Commonwealth and Development Office (FCDO) advice in regard to the safety of the countries and areas in which you will be travelling and to make your decisions accordingly. Advice from the Foreign, Commonwealth and Development Office (FCDO). to avoid or leave a particular country may constitute Force Majeure (see clause 9).